Administrative Assistant

Minimum Requirements: 

• High school diploma or GED required (Associate’s degree preferred)
• 1–2 years of administrative experience, preferably in a nonprofit, social services, or healthcare setting
• Strong written and verbal communication skills
• Extensive computer proficiencies
• Proficient in Microsoft Office Suite
• Ability to stay organized, manage multiple tasks and meet deadlines
• Ability to maintain confidentiality, provide professional customer service
• Maintain reliable attendance
• Ability to lift/carry per the limitations listed on the current Return to Work Agreement
• Ability to perform basic physical moves such as kneeling, reaching, crouching, bending and twisting. 

Job Responsibilities: 

• Support the Mission Statement and agency values of Search360.
• Demonstrate kindness, courtesy, flexibility, responsiveness and consistency in meeting individual and program needs.
• Demonstrate leadership abilities by working cooperatively with Search colleagues, encouraging teamwork, respecting differing viewpoints and demonstrating the ability to solve problems creatively from an agency-wide perspective.
• Present yourself in a professional manner as a representative of Search to participants, family members, guardians, community members and representatives from affiliated agencies.
• Manage assigned work-load effectively by meeting established deadlines, 
• Maintain compliance with personnel policies as stated in the Employee Handbook.
• Demonstrate an understanding of the Corporate Compliance policy including the employee work rules and state/federal regulations such as DHS Rules, CQL standards and other applicable state and federal laws.
• Maintain reception for assigned site by answering phones, greeting visitors, maintaining the visitor log and receiving deliveries.
• Maintain the copy machine, fax machine and postage machine in working order.
• Provide clerical support to administrative staff as requested.
• Maintain individual files (paper files, Harmony files, closed records), including the accurate filing of current information, purging and storage, as requested.
• Maintain daily attendance records in accordance with state and federal guidelines.
• Maintain proficiency with Harmony, Microsoft 365 and Microsoft Office.
• Assist with ordering and maintaining office supplies and any other purchasing, as directed.
• Assist with monthly reconciliation of attendance records.
• Daily processing of mail and medications that are received from Community Living sites and other Day Service sites.
• Manage one-to-one supervision logs in Harmony, adhering to deadlines, 
• Participate in regular quality assurance file audits, as assigned
• Other duties as assigned.

Benefits We Offer:

• Paid Time Off: Vacation, sick leave and paid holidays. 
• Health Coverage: Medical, dental, vision and life insurance. Pet Insurance too! 
• Financial Support: 401(k), flexible spending account, and help with loan forgiveness programs. 
• Professional Growth: Ongoing training, staff development and appreciation events. 
• Employee Perks: Discounts, swag and more! 

Why Join Search360: 

Make a Difference: Impact the lives of people with disabilities through community-based services.
Hands-On Engagement: Actively participate in meaningful activities within the community.
Supportive Environment: Join a team committed to quality care and personal growth.